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PAYING

£4.81 PER HOUR 

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WORKING IN

Festival Park ST1 5BE

 

 

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APPRENTICESHIP

Level 3 Business Administrator

ABOUT THE APPRENTICESHIP

The receptionist & membership administrator will be responsible for providing a range of operational functions in an effective and efficient manner to support the day- to- day running of the membership journey and an excellent reception service so that all visitors and callers receive the best possible impression of the Chamber and to service the Chambers’ Member lounge and Enterprise Hub.

Duties:

· Answer the switchboard with the appropriate greeting efficiently and courteously, ensuring all calls are routed correctly and that messages are passed to the appropriate team member in a timely manner. Training will be provided on all aspects.

· Provide a friendly and efficient reception service to internal and external customers, greeting visitors in a professional and helpful manner and informing the relevant departments of arrivals.

· To provide effective, accurate and responsive administrative support for membership team. Updating CRM systems and following the membership process procedure.

· To input new data and maintain existing data with a high level of accuracy on data management systems.

· Ensure that the telephone equipment is working correctly and liase with external parties for repair and maintenance.

· Using extracted data, produce letters for internal departments, using mail merge and other mechanisms.

· Sort incoming mail, frank outgoing mail, manage systems, maintain franking machine as required.

· A need to be flexible, as cover for holidays (reception duties) will be required on occasion.

· Service the Chambers’ Member lounge and Chamber Hub, taking responsibility for ensuring refreshments are available and the areas remain clean and tidy.

· Acting as a point of reference and being available to answer any questions and queries from our visitors to the Member lounge and Enterprise Hub.

· Dealing with or referring any premises related issues within the Member lounge and Chamber Hub.

· Undertake any other duties as may be reasonably be requested from time to time.

 

Required skills

· Work diligently to meet the requirements of the role

· Use the Chambers’ CRM system and others as relevant to the role

· Always seek to improve to achieve the highest quality standards and follow the Chambers’ quality assurance operating procedures

· Contribute to the Chambers’ commitment to work in a commercially successful way

· Participate in internal/external meetings and training as required

· Ensure that all relevant policies, procedures and working practices are adhered to at all times

· Participate positively in one to ones and appraisals

· Work in accordance with the Chambers’ culture, values, aims and objectives

· Act as an ambassador for the Chamber at all times when dealing with members or representing the business

· Contribute to the Chamber’s team working environment, taking ownership of issues and supporting colleagues where appropriate

· Be flexible and willing to undertake any other duties that may be reasonably required

· To work from other Chamber offices if required.

 

Personal qualities

  • Good communication skills, including taking and receiving calls, greeting people.
  • Experience of accurate use of Microsoft Office packages including Word, Excel and Outlook Experience of providing a high standard of service to the public.
  • Ability to work to a high standard of accuracy and attention to detail Experience of working in a Team
  • Well presented
  • Professional and friendly approach
  • Able to contribute positively to the Chambers’ Vision and BETTER values
  • Excellent verbal and written communication skills at all levels
  • Able to work under pressure
  • Organised and able to meet deadlines
  • Time management, able to prioritise and achieve deadlines
  • Problem solving skills – able to work on own initiative
  • Excellent team player
  • Able to work flexibly
  • Enthusiastic and approachable
  • Commitment to personal development

 

 


Throughout the duration of the apprenticeship, you will undertake a Business Administration Level 3 Standard Apprenticeship

  

 

ABOUT YOUR EMPLOYER

All employees of the Chamber are expected to contribute to our vision:

‘Staffordshire Chambers believes that we can help all the people of Staffordshire be more prosperous and have more opportunities, by helping business to belong to the Chamber and do things BETTER’.

Our Values

Our vision is supported by a set of core values which define the standards and behaviours which are expected of all employees:

We are:

· Bold

We try new things

We are passionate about making a difference

We always put our members first

· Excellent

We achieve the highest standards

We seek to improve continuously

We are committed to equality of opportunity

· Trusted

We communicate well

We are consistent in our approach

We put colleagues and customers first

· Team Focused

We are an outstanding team

We are focused on achieving our vision

We respect and support each other

· Ethical

We represent our members professionally

We make a positive contribution to the community

We act with integrity

· Responsive

We are open to change

We respond positively to customer feedback

We maximise opportunities

 

 

 

ABOUT YOUR TRAINING PROVIDER

Achieve Training, the largest independent training provider in Staffordshire, provide inspirational training and outstanding apprenticeship delivery. An OFSTED 'GOOD' training provider, with over 30 years experience, Achieve Training support over 2,500 people each year to learn new skills, gain qualifications and progress in their careers.

Important information

Ensure you have checked you can get travel to the business location? Do you have the required qualifications? and does the rate of pay meet your needs?

APPLY NOW